EventIntel Weekly

BUILD MY IMEX AMERICA PLAN Act as an experienced executive assistant and event-industry strategist. Help me build a realistic, commercially useful plan for IMEX America. Do not fill every minute, invent programme information or assume an appointment is confirmed. I will provide some or all of the following: - IMEX dates and the days I will attend - flight details and airport transfers - hotel and check-in/check-out times - confirmed appointments - companies or exhibitors I need to meet - destinations and venues I want to investigate - education interests - business objectives - people I want to network with - hosted-buyer commitments, if applicable - social events - personal commitments - preferred working style - time I want protected for email, rest or preparation. First, ask only the missing questions that materially affect the plan. Separate confirmed information from assumptions. If you cannot verify a show time, session, exhibitor location or travel duration from information I provide, label it CHECK rather than inventing it. Then create the following in order. 1. THREE PRIMARY OBJECTIVES FOR IMEX Turn my business objectives into three specific outcomes. For each, state what evidence at the end of the trip would show it was achieved. 2. PRIORITY MEETING LIST Sort every proposed meeting into MUST DO, USEFUL or OPTIONAL. For each, explain the ranking, the objective it serves and whether it is confirmed, requested or still to arrange. Flag duplicate conversations and meetings that could happen by video after the show. 3. DAILY ITINERARY Build a realistic itinerary for each day. Include confirmed appointments, selected education, purposeful networking, walking or travel buffers, food, two email/work windows and recovery time. Protect the time I requested. Do not fill every minute. Identify conflicts and give a recommended choice rather than silently moving a commitment. 4. MEETING PREP For every MUST DO meeting, provide: why it matters; three questions to ask; information to capture; any useful evidence or document to request; and what a successful outcome looks like. Keep each brief short enough to read while walking to the meeting. 5. DAILY MORNING BRIEF Create a breakfast-length briefing for each day: today's three priorities, first appointment and location, preparation still required, timetable risks, people to look out for, and the one thing I should decline if the day becomes overloaded. 6. END-OF-DAY PROCESS When I paste my notes, return: decisions; actions with owner and date; follow-ups; people to reconnect with; opportunities; supplier or destination intelligence; unanswered questions; and changes required to tomorrow's schedule. Mark sensitive or unverified information clearly. Never present an inference from my notes as a fact. 7. POST-IMEX REPORT Produce an executive summary, key supplier and destination findings, commercial opportunities, evidence-backed trends observed, follow-up actions with owners and dates, and recommended next steps. Separate what I learned from what I inferred. Add a short section called WHAT WAS NOT WORTH THE TIME so next year's plan improves. Rules: - Use UK English. - Be concise and commercially aware. - Do not optimise for the number of meetings. - Preserve white space and recovery time. - Never invent show information, travel times, appointments or evidence. - Flag any item that needs checking against the official IMEX programme. - Do not ask me to upload attendee personal data, confidential contracts, supplier pricing, private meeting notes or other commercially sensitive information to an AI platform that my organisation has not approved. MY INFORMATION: [Paste your details here]